COMMITTEE TO PROTECT
-The Committee to Protect Vietnamese Workers (abbreviated to CPVW) was formed at the “Bread and Freedom Conference” that took place at the end of October 2006 in Warsaw, Poland.
-These By-laws have been approved at the Second Conference known as KL09 at the end of December 2009 in Kuala Lumpur, Malaysia.
-This is the basic document regulating all activities of the CPVW.
CHAPTER I – Goals and Motto
Article 1. Goals
1) To defend and support the Vietnamese workers, be they peasants, factory workers, intellectual workers or workers in other fields in Vietnam and overseas so that they may fully enjoy their workers rights as stipulated in international covenants and documents dealing with workers rights promulgated by the United Nations.
2) To position the workers movement as a part of the democratization of Vietnam, an absolute must to bring true freedom, independence and prosperity to the people of Vietnam.
Article 2. Motto
CPVW is a not-for-profit organization that serves and peacefully advocates for the interests of the Vietnamese workers. CPVW welcomes all assistance as long as it does not bind the organization to go against its own goals and motto.
CHAPTER II – Slogan and Logo
Article 3. Slogan
The slogan of CPVW is BREAD AND FREEDOM.
Article 4. Logo
The logo of CPVW is as shown in the accompanying picture. The circled band gives the name of CPVW in Vietnamese on top. The slogan is inscribed at the bottom. Inside the circle is a pair of hands holding up an industrial cog representing industrial workers, an ear of rice representing peasants, and a pen representing intellectual workers.
CHAPTER III – Personnel
Article 5. Membership
All individuals regardless of nationality, gender, political affiliation or residency can become members of CPVW after having completed a membership form and is approved by the Executive Board of CPVW.
Article 6. Member’s Rights and Obligations
a. Is entitled to receive information, to propose, discuss and vote on policies of CPVW.
b. Is entitled to run for, nominate and vote for various offices of CPVW.
a. To follow and implement the CPVW By-laws.
b. To do one’s best to accomplish the organization’s work.
c. To pay the annual membership fees.
If a member violates an article of these By-laws, he/she can be sanctioned ranging from warnings to expulsion, by decision of the Executive Board in consultation with the Support and Supervision Committee.
CHAPTER IV. Organization
Article 7. General Assembly
The General Assembly, which consists of the CPVW membership, constitutes the highest organ deciding of the general line and policies of the organization, and the one to elect executive officers and to oversee the activities of CPVW.
Article 8. Executive Board
1) Role of the Executive Board:
To manage the activities of CPVW.
2) Members of the Executive Board include:
a. The President who is the main representative of the CPVW. He leads and runs the organization, and is generally responsible for the organization’s activities.
b. The Vice Presidents for Internal Affairs are entrusted with specific areas such as the United States, Canada, Australia, Eastern Europe, Western Europe, and Asia. They have the task of building, developing and carrying out CPVW programs within their area of responsibility. Depending on the situation, a CPVW division can englobe more than one locality, city, province, state or even country within its area of responsibility.
c. The Vice Presidents for External Affairs are in charge of external relations of CPVW.
d. The Vice Presidents for Planning are entrusted with the tasks of studying and proposing programs or plans of action for CPVW.
e. The Secretary General is in charge of coordinationg the activities of CPVW. He/she is charge of the Newsletter, the Website, the files, documentation and other paper trail of CPVW.
f. The Deputy Secretary General works with the Secretary General in implementing the functions as described above.
g. The Treasurer is in charge of managing the activities funds of CPVW and is responsible for financial reports of the organization.
Article 9. Support and Supervisory Committee (SSC)
a. Each member of the SSC supports the work of the Executive Board by carrying out tasks that the latter requests, with the consent of the SSC.
b. To supervise the work of CPVW to make sure that the latter follow these By-laws.
The SSC should consist of at least three members, one of whom would be the Committee Chair.
3) Procedural matters
Should the SSC find that there has been a deviation in the management of CPVW, it should apply the following procedures:
a. To call the Executive Board to the matter or issue an advisory letter so as to correct the matter.
b. To call a meeting of SSC together with the Executive Board and the Advisory Board so as to resolve the matter.
c. Should the above measures prove to be ineffective, the SSC will call for an Extraordinary General Assembly in accordance with the procedures stipulated in Article VI to resolve the matter.
Article 10. Advisory Board
The Advisory Board consists of a number of prestigious persons regardless of nationality, who are invited by the Executive Board to participate and help in the work of CPVW.
Article 11. Subcommittees and Task Forces
On a need basis, the Executive Board can establish Subcommittees or Task Forces to put in charge of specialized work on a long or short term, and propose personnel to participate in these.
CHAPTER V. Term of Office and Election
Article 12. Term of office
The term of office of the Executive Board and of the SSC is fixed at three (03) years.
Article 13. Election of Executive Board
a. The Executive Board is selected by a direct and secret ballot, and wins by a simple majority of those present in a General Assembly.
b. The officers are elected in the following manner:
-To stand as candidate for each office and the General Assembly votes on each office.
-In case where there are no self-candidacy the General Assembly will nominate someone and vote on each (separate) office.
Article 14. Election of SSC
The same procedures are followed for the election of SSC.
CHAPTER VI – Activities
Article 15. Work spirit
The activities of CPVW are carried out in a democratic and harmonious spirit. All constructive ideas are respected. All decisions must be based on the approval of a simple majority at meetings, exception made only of those decisions which require more than a simple majority.
Article 16. Regular Assemblies
a. A Regular Assembly of CPVW is called once every three (03) years, which gathers all the members of the organization (called the General Assembly), so as to go over the work of CPVW in the last term, decide about the work in the coming days, amend the By-laws when necessary, and elect the Executive Board and the SSC for the following term.
b. The Executive Board is responsible for calling the Regular Assemblies. The minimum time for calling a Regular Assembly is 45 days after the publication of the notice for it.
Article 17. Extraordinary Assemblies
a. An Extraordinary Assembly can be called by the Executive Board in order to solve important and urgent issues. An Extraordinary Assembly can also be called by the SSC ir order to resolve questions of violation of lines and policies of CPVW.
b. An Extraordinary Assembly can also be realized through teleconference or other means such as the Internet.
c. An Extraordinary Assembly is valid only if it is attended by a majority of the CPVW membership.
Article 18. Meetings of the Executive Board and SSC
Meetings meant to run the work of the Executive Board, the SSC can be decided on the basis of need by these bodies.
CHAPTER VII – Finances
Article 19. Financial management
a. The assets of CPVW consist of financial contributions by the members, gifts and grants from outside, profits emanating from investments, or proceeds from fund-raising activities.
b. The Executive Board is responsible for the financial management of CPVW in accordance with the rules and regulations as stipulated by the local governments where assets of the organization are found.
Article 20. Members Contributions
a. Each member pays an annual membership fee equivalent to One Hundred (100) U.S. Dollars per year.
b. In the special case of one or a few members, the Executive Board can reduce (or waive?) the membership fee for them, in which case the Executive Board must inform the SSC of its decision.
Article 21. Financial holdings
a. The funds of CPVW must be deposited in a bank account.
b. The Treasurer is in charge of the files belonging to this account together with all the legal justificatory papers.
c. Extraordinary expenditures outside of the budget and above three hundred (300) U.S. Dollars must have the approval of at least two out of the three following officers: The President, the Secretary General, and the Treasurer.
CHAPTER VIII – Amendments of the By-laws and Cessation of Operations
Article 22. Amendments
a. Every member of CPVW is entitled to propose amendments to the By-laws by sending them to the Executive Board and to the SSC.
b. The Executive Board is bound to study the proposed amendment(s) and decide whether to present it/them to the General Assembly for open discussion and final decision on it/them. Such a presentation must be made at least thirty (30) days ahead of the Assembly.
c. Should a decision be made in the General Assembly, the amendment is passed if it garners a simple majority of those present.
d. Should an amendment be proposed in-between two General Assemblies, the Executive Board can, with the concurrence of the SSC, use e-mail or other internet procedures to carry out the discussion thereon and vote on the proposed amendment. The amendment is passed only if it receives the approval of a simple majority of those reached by e-mail by the Executive Board.
Article 23. Cessation of Operations
a. A decision to cease operations must have the concurrence of a 3/4 majority of those attending a General Assembly.
b. In case a cessation of operations is imperative but a General Assembly cannot be organized, the Executive Board can, with the concurrence of the SSC, organize discussion and get a vote on it through e-mail or through other internet procedures. In this case, the proposed is considered passed if it garners a 3/4 majority of those reached by e-mail.
Article 24. Disposal of assets
Once a cessation of operations is decided upon, the assets of CPVW will be transferred to one or more than one non-profit organizations in accordance with a simple majority decision of those attending the above Assembly, or through discussion and vote as described above.